Define the assignment
Write down where the volunteer serves, who supervises the work, expected hours and what success looks like. A vague invitation to 'help with kids' leaves too much room for conflicting expectations. Match tasks to the volunteer's skills and the program's actual needs.
Role title; supervisor; schedule; location; specific activities; backup contact.
Complete required steps
Use the organization's current screening, training and child-safety process before unsupervised activity. Requirements vary by program and setting; do not substitute this worksheet for the rules that apply to your organization. Explain how to report a concern and what to do if a child needs support.
Required screening and orientation completed; reporting path understood; access limited to what the role needs.
Prepare the first session
Introduce the volunteer to staff, show the physical space and explain arrival, attendance and pickup routines. Pair a new volunteer with someone experienced. Give them one manageable first task and a place to ask questions.
Walk-through completed; first assignment confirmed; staff partner named; materials ready.
Close the first-week loop
Ask what felt clear, what surprised the volunteer and where staff need to adjust instructions. Thank them for a concrete contribution and confirm the next date. A brief review strengthens retention and catches gaps before they become routine.
Feedback recorded; next shift confirmed; open questions assigned.